ActiveCollab – Managing a Global Team

Feli and Marcus, founders at DNX Global, tell their customer story
We never planned to become digital nomads or build a business around it. It all happened when Feli decided to leave her 9-5 job and travel through Southeast Asia. Marcus, Feli’s boyfriend, was also about to leave his job at a start-up and start his own freelance business. They started traveling together and began to live the Digital Nomad lifestyle. As the lifestyle became more popular, more people became interested. The community has grown tremendously! Today, the DNX Community connects more than 18.000 DNXies. The DNX Festival Berlin 2018 will attract more than 1000 Digital Nomads. ActiveCollab is a remote team that caters to the growing demand for the Digital Nomad lifestyle.
DNX is the epitome remote work. We work on projects that connect Digital Nomads. These include our DNX Festivals, DNX Camps and DNX Backpack. Our entire team travels and works from different parts of the world, so it’s not unusual for us to only communicate via Skype. *What could be better than an organized place where we can efficiently organize and distribute our tasks – online? Founders of DNX working in a Coworking space in Bali, Indonesia. We are very happy with ActiveCollab, which we use to organize all our projects. It gives us a clear overview of all the tasks, who is working on them, their status, and who is doing them. ActiveCollab is great for us because we work in a fast-moving team with everyone working in different time zones. ActiveCollab makes it easy to organize our projects.
We divide projects into smaller pieces depending on their type. This helps us to establish a better overview of the project and its structure. A global event like the “DNX Festival” in Lisbon is organized into time milestones such as “pre-event”, short before & during, and “after event”. A large project like “Customer Happiness & Administration”, is divided into multiple departments such as “Administration”, Customer Support, and “After Event”. This gives me a clear overview of new comments on tasks I have subscribed to, as well as my upcoming tasks. Also, being able to subscribe colleagues to tasks makes the whole team stay in the loop and making reports help us keep track of everything.ActiveCollab and our DNX Podcast
We recently launched an English-language podcast edition that is all about lifestyle, success and health topics. This launch required a lot of preparation! We needed a podcast host, interviewers, an editorial plan, design, landing pages, and so forth. ActiveCollab was the ideal tool to help us accomplish this task. It is easy to add new members to your team, update them regularly, and communicate via comments. We are now planning our next tasks for the DNX podcasts: new episodes, new content, and new designs. There are many comments per task. There are many comments per task. We create new tasks from this task, such as editing the podcast episode and posting it on social media.